for persons in contact with Danish Pig Genetics, either as job applicants, business partners, customers, recipients of newsletters and/or visitors to Danish Pig Genetics’ website
In connection with its administration and operation, Danish Pig Genetics (”DG”) collects and processes, in the role as data controller, personal data about candidates in connection with recruitment, business partners, customers, newsletter recipients and/or visitors to the website. This personal data policy provides information which we are required by law to give about our processing of personal data.
1. Categories of personal data and purposes
We process personal data for the following purposes:
• We review job applications and assess applicants’ professional and personal qualifications and skills in connection with recruitment processes.
• We prepare and enter into business partner agreements, handle contractual matters and communicate with our business partners, including through a SharePoint solution. We also handle the communication with Roslin Technologies in Edinburgh.
• We service, communicate and enter into agreements with existing and potential customers.
• We distribute newsletters by email.
• We update and optimise our website on a regular basis.
We collect and process the following types of personal data:
The personal data are collected directly from you or your device. There may be situations where we for example collect your contact details from your employer. In relation to references, personal data are obtained from external parties such as previous employers.
3. Data provided on a voluntary basis
When we collect personal data directly from you, you either provide us with the personal data on a voluntary basis or in order for us to comply with the law. Whether or not you are under an obligation to provide us with such personal data will depend on the specific circumstances.
The consequence of not providing us with the personal data mentioned above will be that we cannot pursue the specific purposes set out above, which for example means that we cannot assess you in order to potentially enter into
an employment contract with you, that we cannot communicate with you, enter into contracts/agreements with you or comply with our obligations to you as a business partner or customer, that we cannot send newsletters to you and/or provide the website to you.
You have the right to withdraw your consent, for example, to receive our newsletter, without any consequences for you. However, if you withdraw your consent, the withdrawal will not affect any processing based on your consent given before the withdrawal.
4. Disclosure of personal data
When you are a business partner or a customer of DG, we may disclose to Roslin Technologies in Edinburgh data about breeding animals that may be personally identifiable.
Generally, DG does not disclose any personal data about you in connection with the recruitment to a position with DG. However, we may disclose personal data about you if a recruitment agency assists in the recruitment.
5. Transfer of personal data to data processors
We use data processors to host personal data and to provide support for the use of the systems. Our current data processors are:
• IT-Relation located in Denmark
• DigitalOcean located in the USA
• MailChimp located in the USA
• Agrikom located in Denmark
6. Transfer of personal data to recipients in countries outside the EU/EEA
We transfer personal data to the following recipients in countries outside the EU/EEA:
|Transfer||Legal basis for transfer|
|Name / category of recipient: MailChimp – e-mail distribution system
|EU-US Privacy Shield|
|Name / category of recipient: DigitalOcean – Data Hoster
|EU-US Privacy Shield|
7. Storage period
Generally, personal data received in connection with job applications are stored six months from the receipt of an unsolicited job application or from the date of the rejection of an application for a specific job.
Generally, personal data required for the distribution of newsletters are stored until you unsubscribe from such newsletters.
As to other personal data, we store them for as long as it is necessary to fulfil the purposes set out in this policy and to be able to document our right to process the personal data and compliance with data protection legislation and any other relevant legislation.
8. Your rights
Subject to the applicable restrictions in the Danish Data Protection Act and General Data Protection Regulation, you have the following rights:
— The right of access to personal data
— The right to rectification of inaccurate and inadequate personal data
— The right to erasure of personal data
— The right to restriction of processing of personal data
— The right to data portability
You also have a right to submit a complaint to the competent supervisory authority, including the Danish Data Protection Agency.
The right to object
You have the right to object – on grounds relating to your particular situation – to processing of personal data where the legal basis for our processing is legitimate interests, as stated above. If you exercise your right to object, DG may no longer process your personal data unless DG demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is necessary for the establishment, exercise or defence of legal claims.
You also have the right at any time to object to the processing of your personal data for marketing purposes, which includes the right to object to profiling in so far as it relates to direct marketing. If you object to DG’s processing for the purpose of direct marketing, your personal data may no longer be processed for this purpose.
Please contact us if you have any questions about the processing of your personal data or how to exercise your rights.